Procuring a Survey Firm

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Who will collect the data?

Most DIME surveys are conducted by private survey firms.

  1. Government agency / Ministry
  • Pros: enumerators have sector knowledge; may be logistically simpler if project is paying for survey
  • Cons: perceived as independent? willing to survey control sites? Quality controls? performance incentives? HH survey experience?
  1. National Statistics Office
  • Pros: Often high capacity
  • Cons: IE surveys are not in typical scope of work (focus on nationally representative surveys), busy with existing surveys, may not be interested in small-scale contracts
  1. Directly hire enumerators
  • Pros: Highest degree of flexibility and control over the process
  • Cons: Procurement challenge (many individual consultants), full responsibility for logistics, requires much more time/effort from research team

Procurement Process

Figure 1: Procurement Process
Stage Minimum time required
Due diligence: research local survey firm options 2 weeks
Prepare detailed Terms of Reference (TORs) 2 weeks
Publish request for Expression of Interest (rEOI) 1 day
Firms submit expression of interest (EOI) 3 weeks
Shortlist firms based on EOI 1 day
Publish TOR and call for proposals 1 day
Shortlisted firms submit technical and financial proposals 3 weeks
Evaluation of technical then financial proposals 1 week
Negotiations and award of contract to selected firm 1 week
Contract published and signed 1 week

Terms of Reference

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This article is part of the topic Survey Firm Procurement

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