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<code>ieduplicates</code> is a Stata command that identifies [[Duplicates and Survey Logs | duplicates]] in [[ID Variable Properties | ID variables]] and exports them to an Excel file that research teams can use to correct the duplicates. Research teams should run <code>ieduplicate</code> with each new batch of incoming data to ensure high quality data before [[Data Cleaning | cleaning]] and [[Data Analysis | analysis]]. This page describes how to use the command, how to implement it with <code>[[iecompdup]]</code>, and how to effectively use the outputted report.
<code>ieduplicates</code> is the second command in the [[Stata Coding Practices|Stata]] package created by [https://www.worldbank.org/en/research/dime/data-and-analytics DIME Analytics], <code>[[iefieldkit]]</code>. <code>ieduplicates</code> identifies [[Duplicates and Survey Logs | duplicate values]] in [[ID Variable Properties|ID variables]]. '''ID variables''' are those that uniquely identify every [[Unit of Observation|observation]] in a [[Master Dataset|dataset]], for example, ''household_id''. It then [[Exporting Analysis|exports]] them to an Excel file that the [[Impact Evaluation Team|research team]] can use to resolve these '''duplicates'''. The '''research team''' should run <code>ieduplicates</code> with each new batch of incoming data to ensure [[Monitoring Data Quality|high quality data]] before [[Data Cleaning | cleaning]] and [[Data Analysis | analysis]].  


==Read First==
==Read First==
*While <code>ieduplicates</code> identifies duplicates in ID variables, <code>[[iecompdup]]</code> resolves duplicate issues.  
* Please refer to [[Stata Coding Practices|Stata coding practices]] for coding best practices in '''Stata'''.
*For detailed instructions on how to implement the command and its options in Stata, type <code>help ieduplicates</code> in Stata.
* <code>ieduplicates</code> is part of the package <code>[[iefieldkit]]</code>, which has been developed by [https://www.worldbank.org/en/research/dime/data-and-analytics DIME Analytics].
*This command is part of the package <code>[[Stata Coding Practices#ietoolkit | ietoolkit]]</code>. To install all commands in this package, including <code>ieduplicates</code>, type <code>ssc install ietoolkit</code> in Stata.
* <code>ieduplicates</code> identifies duplicates in [[ID Variable Properties|ID variables]], and then <code>[[iecompdup]]</code> resolves these issues.  
* To install <code>ieduplicates</code>, as well as other commands in the <code>iefieldkit</code> package, type <syntaxhighlight lang="Stata" inline>ssc install iefieldkit</syntaxhighlight> in '''Stata''', as this command is a part of the <code>iefieldkit</code> package.
* For instructions and available options, type <syntaxhighlight lang="Stata" inline>help ieduplicates</syntaxhighlight>.


==Overview==
== Overview ==
<code>ieduplicates</code> is a Stata command that identifies duplicates in ID variables and exports them to an Excel file that research teams can use to correct the duplicates. The command should be run directly after importing raw data from, for example, a server used in survey data collection. <code>ieduplicate</code> outputs a report of all duplicates and removes the duplicates from the dataset until they are resolved. It does so to ensure that other quality checks requiring unique IDs do not use erroneous data. For example, if household_id=123456 was selected for back checks, but the dataset has two observations with household_id=123456, then it is best to resolve that duplicate before running the backcheck test on either observation.  
The <code>ieduplicates</code> and <code>[[iecompdup]]</code> commands are meant to help [[Impact Evaluation Team|research teams]] deal with [[Duplicates and Survey Logs|duplicate observations]] in [[Primary Data Collection|primary data]]. These commands are designed to identify and resolve '''duplicate''' instances of an [[ID Variable Properties|ID variable]] in raw [[Survey Pilot|survey]] data, and ensure that each observation is [[ID Variable Properties#Property 1: Uniquely Identifying|uniquely]] and
[[ID Variable Properties#Property 2: Fully Identifying|fully identified]]. The commands combine four key tasks to resolve duplicate values:
#Identifying  '''duplicate''' entries
# Comparing observations with the same '''ID value'''
#Tracking and [[Data Documentation|documenting]] changes to the '''ID variable'''
#Applying the necessary corrections to the data
In any [[Master Dataset|dataset]], certain '''variables''' should be unique on purpose, to allow the '''research team''' to identify them during further [[Data Analysis|analysis]]. For example, suppose you select '''household_id''' as the  '''unique ID variable '''. Now suppose you pick the observation with ''household_id''= "123456" for [[Back Checks|back checks]], but the '''dataset ''' has two observations with ''household_id'' = "123456". In this case, it is important to resolve these  '''duplicate observations ''' before performing the '''back check'''.  


==Implementation==
When you run <code>ieduplicates</code> for the first time, it will create a  '''duplicates correction template '''. This template will list all observations that contain  '''duplicate values ''' of an '''ID variable''' that should be unique. In the example above, after creating this template, <code>ieduplicates</code> will, by default, display a message pointing out that ''household_id'' does not uniquely and fully identify the data. It will also stop your code, and require you to fill the correction template before you can move on.


# Run <code>ieduplicates</code> on the raw data. If there are no duplicates, then you are done and can skip the rest of this list.
== Syntax ==
# If there are duplicates, use <code>[[iecompdup]]</code> on any duplicates identified.
The basic syntax for <code>ieduplicates</code> is as follows:
# Enter the corrections identified with <code>iecompdup</code> to the duplicates in the report outputted by <code>ieduplicates</code>.
<syntaxhighlight lang="Stata">ieduplicates id_varname using "filename.xlsx"
# After entering the corrections, save the report in the same location with the same name.
    , uniquevars(varlist)</syntaxhighlight>  
# Run <code>ieduplicates</code> again. The corrections you have entered is now applied and only duplicates that are still not resolved are removed this time.


Repeat these steps with each new round of data: DIME Analytics recommends repeating these steps each day that a research team has new data. In doing so, make sure to not overwrite the original raw data with the dataset from which <code>ieduplicates</code> has removed duplicates, as this would result in lost data. Instead, save the dataset with removed duplicates under a [[Naming Conventions | different name]].
As inputs, <code>ieduplicates</code> requires the following :
* ''id_varname'': This is the name of the single, unique [[ID Variable Properties|ID variable]]. This '''variable ''' must be such that it would be an unacceptable [[Duplicates and Survey Logs|duplicate]] in the [[Master Dataset|dataset]], and so must never be repeated. If there are two or more  '''variables ''' that identify the observation in the  '''dataset ''', you should create a single '''ID variable''' that is unique for the  '''dataset '''. This  '''variable ''' could be either a string or a number. For example, ''household_id''.  


== Specifications ==
* ''filename.xlsx'':  This provides the name of the Excel file in which <code>ieduplicates</code> will display the '''duplicates correction template'''. The file name in this case is specified with the help of <code>using</code>, and must include an [[Stata Coding Practices#File Paths|absolute file path]]. For example, ''C:/myIE/Documentation/DupReport.xlsx'' is the absolute file path for the file called ''DupReport.xlsx''. Since the output is an Excel sheet, even those members of the research team who do not know [[Stata Coding Practices|Stata]] can read the report, and make corrections.


<code>ieduplicates</code> requires that you specify the ID variable, a file path to the file where the report will be saved, and a unique variable. See the below example for reference:
* <code>uniquevars()</code>: Finally, <code>ieduplicates</code> uses one or multiple  '''variables ''' specified within '''<code>()</code>''' to uniquely identify each observation in the '''dataset '''. However, most data collection tools only use one  '''variable ''' for this purpose. For example, SurveyCTO creates this  '''variable ''' automatically, and names it ''KEY''.


<pre>ieduplicates HHID using ''C:\myIE\Documentation\DupReport.xlsx'', uniquevars(KEY)</pre>
For example, if there are no observations which have duplicate values of ''household_id'', for instance, <code>ieduplicates</code> will display a message saying the  '''dataset''' is uniquely and fully identified on the basis of ''household_id''. In such a case, there will be no output, and this command will leave the data unchanged.


===idvar===
However, if there are observations which have  '''duplicate values ''' of ''household_id'', <code>ieduplicates</code> will save the output to an Excel sheet called ''DupReport.xlsx''. This file will contain information on these observations in the form of the '''duplicates correction template''', and <code>ieduplicates</code> will also stop your code with a message listing the repeated values under ''household_id''. See "Figure 1" below for a sample correction template.
<code>ieduplicates</code> only allows a single ID variable. In the above example, this is ''HHID''. If you currently have two or more variables that identify the observation in the dataset, DIME Analytics suggests creating a single ID variable. This variable could be either string or numeric.  


===using===
== Implementation ==
<code>ieduplicates</code> stores the report in the file specified after <code>using</code>. In the above example, this is "C:\myIE\Documentation\DupReport.xlsx". The report is outputted as an Excel sheet so that even team members who do not know Stata can read and correct it. The command also creates a folder called ''Daily'' in the same folder as the Excel file. In the ''Daily'' folder, <code>ieduplicates</code> saves a back-up report each day in case someone accidentally deletes the main report or any of its contents. To restore a report, simply copy it out of the ''Daily'' folder and remove the date from the name. If two different reports are generated the same day, with different outputs, the second report will include a timestamp in the name.


===uniquevars===
The following is the process for using <code>ieduplicates</code>:
<code>ieduplicates</code> uses the unique variable specified within <code>uniquevars()</code> to apply corrections and assign the correct variable to the correct observation. In the above example, this is ''KEY''. While the unique identifier can consist of multiple variables, most data collection tools assign a unique ID to each observation on their server. In [[Computer-Assisted_Personal_Interviews_(CAPI)#CAPI_Software|SurveyCTO]] survey data, for example, this variable is called ''KEY''.
# '''Run''' <code>ieduplicates</code> ''' on the raw data.''' If there are no [[Duplicate and Survey Logs|duplicate observations]], then you are done. Skip the rest of the steps. If there are  '''duplicates ''', the command will output an Excel file which contains the '''duplicates correction template'''. It will display a message with a link to this file, and stop the code from moving forward. It will also show a message listing the  '''duplicate ID values '''.  


==Using the Report==
# '''Open the duplicates correction template.''' This template will list each  '''duplicate entry ''' of the  '''ID variable ''', and information about each observation. It also contains 5 blank columns - ''correct'', ''drop'', ''newid'', ''initials'', and ''notes''. Use these columns to make corrections, and include comments to [[Data Documentation|document]] the corrections.


The outputted report provides an excellent format in which research teams can resolve duplicate problems. The report has a ''correct'', ''drop'' and ''newID'' column. If you want to keep one duplicate and drop another one because they are double recordings of the same observation, then write ''yes'' in the ''correct'' column for the observation you want to keep, and ''yes'' in the ''drop'' column for the one you want to drop. If you want to keep one duplicate and assign a new ID to another duplicate, then write ''yes'' in the ''correct'' column for the observation you want to keep, and a new ID value in the ''newID'' column for the observation to which you want to assign a new ID. You can also combine these two methods if you have many duplicates with the same ID.  
# '''Use''' <code>[[iecompdup]]</code> '''for more information.''' Sometimes the template is not enough to solve a particular issue. In such cases, run the <code>[[iecompdup]]</code> command on the same [[Master Dataset|dataset]].


Always indicate which observation to keep. After entering your corrections, save the file and run <code>ieduplicates</code> again.
# '''Overwrite the previous file.''' After entering all the corrections to the template, save the Excel file in the same location with the same name.  


== Back to Parent ==
# '''Run''' <code>ieduplicates</code> '''again.''' This will apply the corrections you made in the previous steps. Now if you use the ''force'' option, it will only remove those  '''duplicates ''' that you did not resolve.
This article is part of the topic [[Stata_Coding_Practices#ietoolkit|ietoolkit]]
 
==Additional Resources==
# '''Do not overwrite the original raw data.''' Save the resulting  '''dataset ''' under a different [[Naming Conventions|name]].
*DIME Analytics’ [https://github.com/worldbank/DIME-Resources/blob/master/stata1-4-quality.pdf Real Time Data Quality Checks]
 
# '''Repeat these steps with each new round of data.'''
 
==== Sample template ====
A sample '''duplicates correction template''' created by <code>ieduplicates</code> is displayed below.
[[File:Ieduplicates.png|900px|thumb|center|'''Figure 1: Duplicates Correction Template''']]
 
== Duplicates Correction Template ==
 
The <code>ieduplicates</code> exports the '''duplicates correction template''' to the Excel file, based on the following syntax:
 
<syntaxhighlight lang="Stata">ieduplicates id_varname using "filename.xlsx"
    , uniquevars(varlist)
    [force keepvars(varlist) tostringok droprest nodaily
    duplistid(string) datelisted(string) datefixed(string) correct(string)
    drop(string) newid(string) initials(''string) notes(string) listofdiffs(string)]</syntaxhighlight>
 
* <code>force</code>: Removes all observations that contain [[Duplicates and Survey Logs|duplicate values]] of ''id_varname'' from the data. As a result, it keeps only uniquely and fully identified observations. The <code>force</code> option is required so that you know that <code>ieduplicates</code> is making changes to your [[Master Dataset|dataset]]. Do not overwrite the original raw data with the one that this command generates, otherwise you will lose the original data. Save this new  '''dataset ''' with a different name.
 
* <code>duplistid</code>: Uniquely identifies each of the  '''duplicate observations''' in the '''duplicates correction template'''. It does this by assigning ''1'' to the first instance of a  '''duplicate value''', ''2'' to the second instance, and so on.
 
* <code>datelisted</code>: Indicates the date on which the observation was first included in the template.
 
* <code>listofdiffs</code>: Lists the  '''variables''' in the  '''dataset''' that are different for the observations that have '''duplicate values''' of the '''ID variable'''. You can also rename these columns by specifying the new column name under their respective options.
 
* <code>correct</code>, <code>drop</code>, <code>newID</code>, <code>initials</code>, and <code>notes</code>: Creates 5 blank columns which you can fill to make corrections where needed, and complete the template.
 
This completed template then acts like a permanent [[Data Documentation|documentation]] of how the [[Impact Evaluation Team|research team]] resolved '''duplicate ID variables''' in the raw data. There are three options for
resolving '''duplicate observations'''. They appear in the form of ''correct'', ''drop'', and ''newID'' columns in the template. Consider the following examples to understand how to fill these columns:
 
* ''drop'': If you want to keep one of the duplicate observations and drop another, then write ''=correct'' in the ''correct'' column for the observation you want to keep, and ''drop'' in the ''drop'' column for the observation you want to drop. Make sure you mention the correct value under the  ''key'' column for the observations you want to keep, and the ones that you want to drop from the dataset. This is important because SurveyCTO creates a unique ''key'' for every observation, even if two or more observations have duplicate variable IDs by mistake.
 
* ''newID'': If you want to keep one of the '''duplicates''' and assign a new '''unique ID''' to another one, write ''correct'' in the ''correct'' column for the observation you want to keep, and the new corrected ID value in the ''newID'' column for the observation to which you want to assign the new '''unique ID'''.
 
* '''Combine both methods''': You can also combine these two methods if you have more than 2 '''duplicate observations'''. Note that you must always indicate which observation you want to keep for each group of '''duplicate observations'''.
 
After entering your corrections, save the file and run <code>ieduplicates</code> again to apply the corrections to the '''dataset'''.
Since <code>ieduplicates</code> should be used frequently as new data comes in from the field, the command also manages a subfolder called ''/Daily/'' in the same folder which contains the main Excel file. <code>ieduplicates</code> uses this subfolder to save a backup version (along with the date) for every time the template is updated. If you do not wish to use this feature, use the ''nodaily'' option which prevents the creation of backups.
 
'''Note:''' If two different templates are generated on the same day, it saves the second with an additional time stamp on the name. This is especially useful in case the main corrections template, or any of its contents get deleted. You can restore a backup version by simply copying it out of the ''/Daily/'' folder and remove the date from the name.
 
== Related Pages ==
[[Special:WhatLinksHere/Ieduplicates|Click here for pages that link to this topic.]]<br>
This page is part of the topic <code>[[iefieldkit]]</code>. Also see <code>[[iecompdup]]</code>.
 
== Additional Resources ==
* DIME Analytics (World Bank), [https://osf.io/uc2en/ Real Time Data Quality Checks]
* DIME Analytics (World Bank), [https://github.com/worldbank/iefieldkit The <code>iefieldkit</code> GitHub page]
[[Category: Stata ]]
[[Category: Stata ]]

Latest revision as of 20:40, 11 August 2023

ieduplicates is the second command in the Stata package created by DIME Analytics, iefieldkit. ieduplicates identifies duplicate values in ID variables. ID variables are those that uniquely identify every observation in a dataset, for example, household_id. It then exports them to an Excel file that the research team can use to resolve these duplicates. The research team should run ieduplicates with each new batch of incoming data to ensure high quality data before cleaning and analysis.

Read First

  • Please refer to Stata coding practices for coding best practices in Stata.
  • ieduplicates is part of the package iefieldkit, which has been developed by DIME Analytics.
  • ieduplicates identifies duplicates in ID variables, and then iecompdup resolves these issues.
  • To install ieduplicates, as well as other commands in the iefieldkit package, type ssc install iefieldkit in Stata, as this command is a part of the iefieldkit package.
  • For instructions and available options, type help ieduplicates.

Overview

The ieduplicates and iecompdup commands are meant to help research teams deal with duplicate observations in primary data. These commands are designed to identify and resolve duplicate instances of an ID variable in raw survey data, and ensure that each observation is uniquely and fully identified. The commands combine four key tasks to resolve duplicate values:

  1. Identifying duplicate entries
  2. Comparing observations with the same ID value
  3. Tracking and documenting changes to the ID variable
  4. Applying the necessary corrections to the data

In any dataset, certain variables should be unique on purpose, to allow the research team to identify them during further analysis. For example, suppose you select household_id as the unique ID variable . Now suppose you pick the observation with household_id= "123456" for back checks, but the dataset has two observations with household_id = "123456". In this case, it is important to resolve these duplicate observations before performing the back check.

When you run ieduplicates for the first time, it will create a duplicates correction template . This template will list all observations that contain duplicate values of an ID variable that should be unique. In the example above, after creating this template, ieduplicates will, by default, display a message pointing out that household_id does not uniquely and fully identify the data. It will also stop your code, and require you to fill the correction template before you can move on.

Syntax

The basic syntax for ieduplicates is as follows: 

ieduplicates id_varname using "filename.xlsx"
     , uniquevars(varlist)

As inputs, ieduplicates requires the following :

  • id_varname: This is the name of the single, unique ID variable. This variable must be such that it would be an unacceptable duplicate in the dataset, and so must never be repeated. If there are two or more variables that identify the observation in the dataset , you should create a single ID variable that is unique for the dataset . This variable could be either a string or a number. For example, household_id.
  • filename.xlsx: This provides the name of the Excel file in which ieduplicates will display the duplicates correction template. The file name in this case is specified with the help of using, and must include an absolute file path. For example, C:/myIE/Documentation/DupReport.xlsx is the absolute file path for the file called DupReport.xlsx. Since the output is an Excel sheet, even those members of the research team who do not know Stata can read the report, and make corrections.
  • uniquevars(): Finally, ieduplicates uses one or multiple variables specified within () to uniquely identify each observation in the dataset . However, most data collection tools only use one variable for this purpose. For example, SurveyCTO creates this variable automatically, and names it KEY.

For example, if there are no observations which have duplicate values of household_id, for instance, ieduplicates will display a message saying the dataset is uniquely and fully identified on the basis of household_id. In such a case, there will be no output, and this command will leave the data unchanged.

However, if there are observations which have duplicate values of household_id, ieduplicates will save the output to an Excel sheet called DupReport.xlsx. This file will contain information on these observations in the form of the duplicates correction template, and ieduplicates will also stop your code with a message listing the repeated values under household_id. See "Figure 1" below for a sample correction template.

Implementation

The following is the process for using ieduplicates:

  1. Run ieduplicates on the raw data. If there are no duplicate observations, then you are done. Skip the rest of the steps. If there are duplicates , the command will output an Excel file which contains the duplicates correction template. It will display a message with a link to this file, and stop the code from moving forward. It will also show a message listing the duplicate ID values .
  1. Open the duplicates correction template. This template will list each duplicate entry of the ID variable , and information about each observation. It also contains 5 blank columns - correct, drop, newid, initials, and notes. Use these columns to make corrections, and include comments to document the corrections.
  1. Use iecompdup for more information. Sometimes the template is not enough to solve a particular issue. In such cases, run the iecompdup command on the same dataset.
  1. Overwrite the previous file. After entering all the corrections to the template, save the Excel file in the same location with the same name.
  1. Run ieduplicates again. This will apply the corrections you made in the previous steps. Now if you use the force option, it will only remove those duplicates that you did not resolve.
  1. Do not overwrite the original raw data. Save the resulting dataset under a different name.
  1. Repeat these steps with each new round of data.

Sample template

A sample duplicates correction template created by ieduplicates is displayed below.

Figure 1: Duplicates Correction Template

Duplicates Correction Template

The ieduplicates exports the duplicates correction template to the Excel file, based on the following syntax: 

ieduplicates id_varname using "filename.xlsx" 
     , uniquevars(varlist)
     [force keepvars(varlist) tostringok droprest nodaily 
     duplistid(string) datelisted(string) datefixed(string) correct(string)
     drop(string) newid(string) initials(''string) notes(string) listofdiffs(string)]
  • force: Removes all observations that contain duplicate values of id_varname from the data. As a result, it keeps only uniquely and fully identified observations. The force option is required so that you know that ieduplicates is making changes to your dataset. Do not overwrite the original raw data with the one that this command generates, otherwise you will lose the original data. Save this new dataset with a different name.
  • duplistid: Uniquely identifies each of the duplicate observations in the duplicates correction template. It does this by assigning 1 to the first instance of a duplicate value, 2 to the second instance, and so on.
  • datelisted: Indicates the date on which the observation was first included in the template.
  • listofdiffs: Lists the variables in the dataset that are different for the observations that have duplicate values of the ID variable. You can also rename these columns by specifying the new column name under their respective options.
  • correct, drop, newID, initials, and notes: Creates 5 blank columns which you can fill to make corrections where needed, and complete the template.

This completed template then acts like a permanent documentation of how the research team resolved duplicate ID variables in the raw data. There are three options for resolving duplicate observations. They appear in the form of correct, drop, and newID columns in the template. Consider the following examples to understand how to fill these columns:

  • drop: If you want to keep one of the duplicate observations and drop another, then write =correct in the correct column for the observation you want to keep, and drop in the drop column for the observation you want to drop. Make sure you mention the correct value under the key column for the observations you want to keep, and the ones that you want to drop from the dataset. This is important because SurveyCTO creates a unique key for every observation, even if two or more observations have duplicate variable IDs by mistake.
  • newID: If you want to keep one of the duplicates and assign a new unique ID to another one, write correct in the correct column for the observation you want to keep, and the new corrected ID value in the newID column for the observation to which you want to assign the new unique ID.
  • Combine both methods: You can also combine these two methods if you have more than 2 duplicate observations. Note that you must always indicate which observation you want to keep for each group of duplicate observations.

After entering your corrections, save the file and run ieduplicates again to apply the corrections to the dataset. Since ieduplicates should be used frequently as new data comes in from the field, the command also manages a subfolder called /Daily/ in the same folder which contains the main Excel file. ieduplicates uses this subfolder to save a backup version (along with the date) for every time the template is updated. If you do not wish to use this feature, use the nodaily option which prevents the creation of backups.

Note: If two different templates are generated on the same day, it saves the second with an additional time stamp on the name. This is especially useful in case the main corrections template, or any of its contents get deleted. You can restore a backup version by simply copying it out of the /Daily/ folder and remove the date from the name.

Related Pages

Click here for pages that link to this topic.
This page is part of the topic iefieldkit. Also see iecompdup.

Additional Resources

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